Request for Proposals

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A Day of Inspiration, Information & Connection
Reed College, Portland OR

Death:OK is seeking proposals for presentations and sessions in three workshop tracks – Advance Planning, Death Care & Bereavement, Arts & Experience – and performers for a closing celebration. Proposals are due by Sunday, April 5, 2015.

Mission

Death:OK (Let’s Talk About It) is a day of inspiration, information, and connection organized to help build a community where we reconnect to life and death and to each other, reducing the silence, fear, and isolation that too often surround the topic of death.

Proposals

We seek proposals for Presenters in three workshop tracks and Performers for closing festivities. Presenters and Performers will offer inspiration, provide information, and foster connection. Priority will be given to interactive sessions that engage participants in experiential or collaborative learning. Classroom size generally limits sessions to 25-30 participants. However, a few larger spaces accommodating up to 250 people will be available. Presenters of popular topics may be asked to collaborate their efforts to offer multiple sections on the same topic.

Event Overview

  • DATE: Saturday, October 17th, 2015.
  • TIME: 9am-7pm, lunch and happy hour refreshments included. Workshops generally 10:30am-5pm, performances generally 5:15-6:45pm.
  • PLACE: On the campus of Reed College in southeast Portland, Oregon.
  • AUDIENCE: Adults, maximum capacity of 450, those already comfortable talking about death and those less comfortable with the conversation. Designed primarily for participants from the Portland metro area; others are welcome but need to make independent arrangements for accommodations.
  • ORGANIZERS: Produced by an all-volunteer planning committee with fiscal sponsorship of a respected nonprofit organization.
  • CHARACTER: The event is non-profit (not designed to generate revenue for commercial purposes); independent (produced in partnership with many entities, but not controlled by or identified with any one business or organization); and non-commercial (providers of relevant products or services are welcome if their participation in the event is aligned with the event mission). Participants are seen primarily as empowered members of a grassroots movement seeking inspiration, information, and connection and not as a marketplace of customers.
  • FUNDING: Event costs will be covered through ticket sales, a crowd-funding campaign, and sponsorship contributions.

Compensation

This is an all-volunteer, first-time, non-profit event with a modest budget. Presenters and performers will be offered a complimentary ticket for the full day, which includes lunch and happy hour refreshments. Limited funds will be available for workshop materials.

Application Process & Schedule

  • Proposals are due by Sunday, April 5, 2015.
  • Presenter invitations will be issued by early June.
  • Proposals will be accepted through on-line submission link only.
  • A PDF of the RFP is available for reference purposes; composing proposals off-line is strongly recommended prior to on-line submission. You will not be able to save or print from the on-line submission form.
  • If applying as part of a team, please designate one team member as the primary contact.
  • A separate application must be submitted for each proposal.

Proposal Evaluation Criteria

Volunteer teams will review applicants’ materials based on the following criteria:

  • Topic is relevant to the event mission and character
  • Of significant interest, appeal, and applicability in the setting
  • Presenter has appropriate and relevant expertise and experience in the topic area
  • Presenter has proven ability to teach/work with/present to a group
  • Conceptual approach and/or learning objectives are clear and achievable in time allotted
  • Time allocation and presentation content are well organized
  • Quality of practical information: tools, tips, practices, etc. that participants can implement and/or utilize following the presentation

The selection panel is not required to select from among submitted proposals and reserves the right to invite presenters and performers who do not apply. 
Finalists may be invited to participate in an interview with a selection panel before final invitations are issued.

Programming Highlights

Plenary

Opening plenary session featuring a keynote by Stephen Jenkinson, MTS, MSW (“Griefwalker”).

Workshops

Three workshop tracks (generally 75-minute sessions) during four time slots throughout the day:

  1. Dilemmas, Decisions, Documents (Advance Planning)
  2. Reclaiming Rights, Rituals & Remembrance (Death Care & Bereavement)
  3. Imagine, Inspire, Immerse (Arts & Experience)

See each RFP for workshop track detail

  • Closing festivities featuring refreshments, music, and short performances
  • Drop-in participatory art opportunities
  • Death Cafés and other opportunities for participant-generated conversation
  • Resource fair to enable providers to share relevant products, services and resource materials with participants. (A call for Providers will be issued later this spring; use our Contact Form if you would like further information)

Full Details and On-Line Submission Forms

Download PDFs for full information on tracks and the proposal submission process. 

Please direct general questions about the RFP process to deathokprogramming@gmail.com

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One Response to Request for Proposals

  1. Pingback: Stephen Jenkinson to Keynote Death:OK - Death:OK. Let's talk about it. October 17, 2015.

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